Manage which meetings Flowmeets should join

This article is for team admins who decide which meetings Flowmeets may join and process automatically.

What this setting does

This setting controls which meetings Flowmeets joins based on your team configuration.

Steps

1. Go to Team.
2. Click Settings.
3. Open Team settings.
4. In the Bot Settings section, review what meetings Flowmeets should join.
5. By default, Flowmeets joins external meetings.
6. Enable Allow internal meetings if you also want Flowmeets to join internal meetings.
7. Update the Bot Name and default bot introduction message if needed.
8. Click Save.

What you configure

• Whether Flowmeets should join external meetings only, or both external and internal meetings.
• How the meeting bot is presented to participants.

What Flowmeets does automatically

• After you save the setting, Flowmeets applies the meeting-join rules to future eligible meetings.
• Flowmeets uses the configured bot name and introduction message in supported meeting workflows.

What you must do

• Decide which meeting types your team wants Flowmeets to join before enabling broader coverage.
• Make sure your team understands the impact of enabling internal meetings.
• Review recording usage and privacy expectations when changing this setting.

What you must not assume

• You must not assume that enabling internal meetings is appropriate for every team or use case.
• You must not assume that the default setup matches your organization's internal privacy rules.

What to keep in mind

Enabling internal meetings may increase recording and processing volume. It may also affect privacy expectations for internal conversations, so this setting should be reviewed carefully.

Updated on: 14/05/2026