Share a meeting with an external participant

Who this is for

This article is for users who want to share a meeting summary with someone outside their team or organization.

What this feature does

This feature lets you send an attendee summary to an external participant after a meeting.

Before you share

Before you send a summary, review the content carefully and make sure the recipient should receive it.

Steps

1. Open the meeting you want to share.
2. Click the share icon.
3. Review the summary in the share window.
4. Select the attendee you want to share it with.
5. Click Send Summary.

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What you must do

• Check that the summary does not include information that should stay internal.
• Confirm that you are sending the summary to the correct attendee.
• Make sure sharing the summary is allowed under your internal rules and customer agreements.

What Flowmeets does automatically

• Flowmeets prepares the attendee summary in the share window.
• Flowmeets sends the summary to the selected attendee when you confirm the action.

What you must not do

• You must not share a summary externally if it contains confidential internal notes, sensitive personal data, or information the recipient should not receive.
• You must not assume that every attendee should receive the same summary by default.

What to keep in mind

Sharing a meeting summary can help external participants stay aligned, but you remain responsible for deciding whether the content is appropriate to share.

Updated on: 14/05/2026